Microsoft Word Outline Numbering – Ways To Get Results (Sort Of)

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At Wise Owl we use Microsoft Word its our courseware, and also over the become expert at this powerful but frustrating software program. This article considers the feature called outline numbering. This lets you create auto-numbered lists. For instance:

1. Microsoft Office

1.1 Excel

1.2 Word

1.3 PowerPoint

2. SQL Server

2.1 SQL

2.2 SSRS

You can do this by modifying styles, and choosing to format their Numbering. Each time that you do this you produce a new list template inside a list gallery.

The fundamental trouble with list galleries and list templates is they are – we believe – impossible to understand. We now have no problems with writing advanced.NET classes, creating complex relational databases or programming to guru level in C# or VB, but we can not and do not understand how outline numbering works. It is, we believe, the single most complicated software feature that we’ve used.

While preparing a courseware manual template we spent a number of days trying to get outline numbering to operate automatically, and eventually gave up. We’ve a VBA macro which removes all numbering from a document, then reimposes it in line with the heading levels for styles used. If this sounds a cumbersome approach, we’d agree, but it is proved reliable.

If you would like simple single-level numbering (1, 2, 3, say, or a, b, c) use paragraph numbering and it will work fine. If, however, you need to have multiple levels of numbering (for example 1.4.2 a)), we’d counsel you not to use Microsoft Word’s outline numbering feature to set it, but to create VBA macros to apply the numbering instead.

About The Courseware Company

Our goods are created to help people learn how to use Microsoft products. This website and also the services and products offered on this website aren’t associated, affiliated, endorsed, or sponsored by Microsoft. Nor have they been reviewed tested or certified by Microsoft.

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